At Employnex Ltd, we are committed to protecting and respecting your privacy. This General Data Protection Regulation (GDPR) Policy outlines how we collect, store, use, and protect your personal data in compliance with the GDPR, which governs data protection in the European Union (EU) and the United Kingdom (UK).

By using our website and services, you agree to the collection and use of your personal information in accordance with this policy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

1. What Is Personal Data?

Personal data is any information relating to an identified or identifiable individual. This includes, but is not limited to:

• Basic Identification Data: Name, address, email address, phone number, and job application details.
• Employment Data: CV, work experience, qualifications, job preferences, references, and any other information provided during the recruitment process.
• Technical Data: IP address, browser type, device information, and other technical details regarding your usage of our website.

We collect and process this data for recruitment purposes and to provide our services.

2. How We Collect Your Personal Data

We collect your personal data in the following ways:

• Through our website: When you submit a job application, register for job alerts, or contact us for more information, we may ask for personal data such as your name, email address, and CV.
• Directly from you: If you apply for a position with one of our recruitment partners or contact us for recruitment-related queries.
• From third parties: In some cases, we may receive personal data from third-party sources, such as job boards or public profiles, with your consent or in connection with our recruitment services.

3. Why We Collect Your Personal Data

We collect and process personal data for the following purposes:

• Recruitment: To assess your qualifications, experience, and suitability for potential job opportunities.
• Job Matching: To match job seekers with suitable employers and recruitment opportunities.
• Communication: To keep you informed of job opportunities, updates, and the status of your applications.
• Website Improvement: To improve the functionality, content, and user experience of our website.
• Legal and Compliance: To comply with our legal obligations, including those under the GDPR, and to ensure the security of our website and services.

4. Legal Basis for Processing Personal Data

Under the GDPR, we rely on the following legal bases to process your personal data:

• Consent: When you provide us with your personal data, such as submitting a CV or job application, we rely on your consent to process your data.
• Contractual Necessity: Processing of personal data may be necessary to enter into a contract with you (for example, offering a job placement).
• Legal Obligation: We may process personal data to comply with legal requirements or to defend legal claims.
• Legitimate Interests: We may process your personal data for our legitimate business interests, such as improving our services and ensuring effective recruitment.

5. How We Protect Your Personal Data

We take appropriate technical and organisational measures to ensure that your personal data is secure. These measures include:

• Secure servers and encrypted data transmission.
• Access controls to ensure that only authorised personnel can access your data.
• Regular audits and monitoring of our systems for vulnerabilities.

Despite these measures, please be aware that no system is 100% secure. We strive to protect your personal data, but we cannot guarantee absolute security.

6. How Long We Retain Your Personal Data

We will retain your personal data for as long as necessary to carry out the purposes outlined in this policy or as required by law. If you request that we delete your data, we will comply with your request in accordance with our data retention policy unless we are required to retain your data for legal or contractual reasons.

If you are a job seeker and have submitted your CV to us, we may retain your data for a period of up to 6 months to consider you for future opportunities, unless you request otherwise.

7. Your Rights Under GDPR

As a data subject, you have the following rights under the GDPR:

• Right of Access: You have the right to request a copy of the personal data we hold about you.
• Right to Rectification: You have the right to request the correction of any inaccurate or incomplete personal data.
• Right to Erasure (Right to be Forgotten): You have the right to request that we delete your personal data, subject to any legal obligations we may have.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data under certain conditions.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used format and transfer it to another data controller.
• Right to Object: You have the right to object to the processing of your personal data in certain circumstances, including for direct marketing purposes.

To exercise these rights, please contact us using the details provided below.

8. Sharing Your Personal Data

We do not sell, rent, or trade your personal data. However, we may share your personal data with third parties in the following situations:

• Employers: We may share your personal data with employers or recruitment partners for job placement purposes.
• Service Providers: We may share your personal data with third-party service providers who assist us in operating our website and providing our services, such as hosting, analytics, and email services.
• Legal Compliance: We may disclose your personal data if required by law or if necessary to protect our legal rights, enforce our terms and conditions, or comply with a legal obligation.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites, and we encourage you to read their privacy policies. This policy applies only to the personal data we collect on our website.

10. Updates to This Policy

We may update this GDPR Policy from time to time to reflect changes in our data processing practices or to comply with legal requirements. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.

11. Contact Us

If you have any questions, concerns, or requests regarding your personal data or this GDPR Policy, please contact us:

• Email: info@employnex.co.uk
• Phone: (+44) 0749 496 6104
• Address: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ

By using our website and services, you consent to the collection, use, and processing of your personal data as described in this GDPR Policy. If you do not agree with the processing of your personal data, please refrain from using our services.